Admin And Import Operations Assistant

Servochem

AED 2,000 - 3,999 per month

Emirates Modern Industrial Area, Umm Al Qawain, UAE

Full Time

2-5 Years

Any

Bachelors Degree

Posted 2 years ago

Job Details

 Maintain agenda in planning appointments, board meetings, conferences
 Receive, and screen phone calls and redirect them
when appropriate. Handle and prioritize all outgoing or incoming correspondence (e-
mail, letters, packages etc.) greeting visitors
 Maintain electronic and paper records ensuring information is organized and easily
accessible.
 Custom Clearance for Imports and Exports - Creating custom documents BOE for
material inward and outward and keeping an accurate track record for material and machinery coming in and moving out.
 Possess excellent communication skills, both written and verbal word processing, creating spreadsheets and presentations, and filing, handle confidential documents ensuring they remain secure.
 Renew and manage office licenses / trade licenses third party contracts etc.
 Renew and manage office licenses / trade licenses Company’s legal documentation
processing , employee visa renewals and other Government compliances / renewals
 Maintained high standards of accuracy and quality in data entry and recordkeeping.
 Monitor office supplies and negotiate terms with suppliers to ensure the most cost-
effective orders.
 Preparation PR / PO for office-related material and other requirements including
office stationery.
 Planning for food and supplies at time of clients meeting or functions.
 Make travel arrangements for executives Flight / Hotel / Visa booking, tracking and
Manage schedules and calendar for deadlines.
 Making arrangements for new joined employee for seating, PC, access cards etc.
Assists in office renovation, Handover of company vehicle and company assets.
 Maintain all office equipment’s under AMC like (Vehicles/Machinery/AC/Vending
Machine/Water filters/IT equipment’s/First Aid Kits etc.)
 Managed performance appraisal
systems and policies, oversee (Attendance,
Utility Bills, Petty Cash and reconciliations )

 Planned, coordinated, and optimized administrative procedures, resolving conflicts
through positive and professional mediation.
 Handling workplace investigations, disciplinary and termination procedures.
 Provides administrative support to top management and the general office. Monitors
and improves office systems and procedures ensuring policy awareness.
 Maintaining employee files and workplace privacy,
 Oversee facilities management of company branches / warehouses / accommodations

Career Level

Mid-level

Language

English

Nationality

Any

Company Size

11-50

Benefits